Advertisement for the Position of Assistant Director- Administration
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  • Job Number

    0235/2020

    Job Title

    Assistant Director

    Job Family

    Administration

    Number of Positions

    One

    Reporting Relationship

    Deputy Director General/Director General

    Scope of Leadership

    Planning, organising, staffing, recruiting and controlling of employees and resources

    Salary and Other Emoluments

    • As per 7th CPC Pay Matrix Level 13 (Rs.1,23,100 – 2,15,900)
    • Other benefits as applicable to the Central Government employees as per the CCS Rules. In case of a pensioner, the pay will be regulated under the provisions of the re-employed pensioners

    On-Campus Accommodation

    • Residential accommodation will be offered and the selected candidate will need to occupy and forfeit the HRA.

    Hours

    0900-1730 (Monday- Friday) and at all times in case of an emergency

    Contractual

    For fixed term of three years including a probationary period of initial one year from the date of joining the Institute. This will not confer any right of permanence

    Age Limit

    Below 55 years

    Educational Qualifications

    The candidate should have the following qualification:

    • Minimum of a Post-Graduation with atleast 60% marks (preferably from Management/ Law background)
    • Proficiency in computers especially M.S. Office and Internet is a must
    • Experience in accounting shall be desired

    Professional Experience

    • Atleast 15 - 20 years of experience in various administrative and management capacities. Retired Armed Forces Officers may also apply.

    Overall Purpose and Role

    • Responsible for policy execution and results
    • Management of principles involved in strategic planning, resource allocation, human resource positioning, leadership technique, and coordination of people and resources
    • Accountable for maintaining positive, proactive relationships with both employees and relevant service providers

    Job Description*

    The job profile inter-alia includes:

    • ADMINISTRATION :
    • Execution of all administrative functioning of the Institute
    • Providing administrative supervision during conferences, seminars etc.
    • Budget management and control
    • Monitoring of service performances including timeliness, accuracy, compliance and satisfaction
    • Synchronising the continual improvement of accounting, administrative and operational processes and policies with  the organization’s mission
    • Facilities management and inventory control
    • Interaction with the Ministries of Defence, External Affairs and Home Affairs for clearances for events held at the Institute and for scholars required to go abroad for participation in Conferences etc.
    • HUMAN RESOURCES :
    • Managing complete recruitment life- cycle of employees and ensure that recruitment process are consistent and streamlined as per Institutes’ policies and directions of the Director General and Deputy Director General
    • Payroll, salary administration and benefit programs
    • Initiating performance appraisal of employees  
    • Effective communication of HR policies and decisions
    • Grievance handling and providing suggestions on relevant matters
    • Managing personnel records and documentation
    • Effectively delegating tasks
    • General work practices and leave procedures
    • Employee relations and engagement activities

    Desired Skill-Set

    • Demonstrated people management, leadership and negotiation skills
    • Operates with substantial latitude for independent judgment and discretion
    • Excellent interpersonal and communication skills
    • Ability to maintain high- degree of confidentiality
    • Strong organizational skills with the ability to prioritize tasks
    • Self- motivated and keen to take responsibility and demonstrate initiative
    • Ability to attend to detail
    • Work under strict deadlines
    • Pro-active, efficient and accurate
    • Flair for team work
    • Sensitivities in handling high level guests, MP-IDSA members, scholars and employees
    • Integrity of the highest order

    Documents Required

    • Covering Letter
    • Curriculum Vitae
    • Statement of Purpose
    • Two letters of references 
    • Candidates presently serving with the Government or Private sector and shortlisted for Interview must provide a ‘NO OBJECTION CERTIFICATE’ from the present employer before/ at the time of Interview

    Mode of Application

    • Interested candidates may send in their documents by e-mail with the subject titled as “Application for the Position of Assistant Director- Administration” to the HRD Cell at hr.idsa@nic.in
    • Alternatively, hard copy of the application with the envelope having a clear title of “Application for the Position of Assistant Director- Administration” can also be sent to:

    HRD Cell
    Manohar Parrikar-Institute for Defence Studies and Analyses (MP-IDSA)
    No.1, Development Enclave, Rao Tula Ram Marg, Delhi Cantt., New Delhi-110010

    Last Date of Application

    • Application MUST REACH by 05:00 PM on 03rd July 2020
    • Institute will not be responsible for the postal delays or technical issues with internet

    General Information

    • Short listed candidates will be invited to attend interviews at Delhi
    • Outstation candidates will be paid to-and-fro AC- II tier rail fare, on production of tickets, by the shortest route
    • The Institute reserves the right to fill or not to fill the position advertised
    • The Institute reserves the right to restrict the number of candidates for interview to a reasonable limit on the basis of qualifications and experience
    • In case a candidate joins the Institute accepting the Terms and Conditions contained herein, she/he will be required to give an undertaking in writing that she/he will not apply for any appointment or course, part-time or full-time, without obtaining the written permission from the competent authority of the Institute. Also, while in service of the Institute, she/he will not engage in any trade or business or undertake any other full-time or part- time appointment
    • The selected candidate shall be subjected to other rules and regulations as applicable to MP-IDSA Scholars and Staff

    *The job duties and responsibilities listed are intended to describe the general nature of the role. The duties and responsibilities and the balance between the elements in the role may change or vary over time depending on the specific needs of the Institute at a specific point in time or due to changing needs of the Institute. Candidates should note that there may not be an immediate requirement to carry out all the activities listed.

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